Table Of Contents

ISRS Registration Edits


Last Updated 6/20/2011

 

Edit Code 000001 - Invalid Add/Drop

Edit code 00001 is an edit that is always on, and cannot be turned off, and cannot be overridden. This edit is ISRS controlled and requires no additional setup by you.

A registration is stopped by this edit if the add/drop indicator sent at the time of requesting registration is not equal to one of the following: A - Add, D - Drop, W - Waitlist, or V - Verify. This indicator comes from selecting an option from the Add/Drop drop-down box on the Student Registration screen (RG0001UG).

Edit Code 000002 - Not a Student

Edit code 000002 is no longer enforced

Edit Code 000003 - This is not a valid course add date

1. This edit is always on, regardless of school settings.

2. Students attempting to add a course outside the valid course add date range identified in the school?s year term calendar will be prevented from registering without permission.

3. Students attempting to add a partnered course outside the valid course add date range identified in the course owner school?s year term calendar will be prevented from registering without permission from the course owner school.

4. The exception to the date rule is that courses in certain session types may have extra add days, plus or minus from the course meeting begin date, assigned to them. If there is an exception, it takes precedence.

5. When registration is successful, course enrollment counts are increased by one.

6. Registration is disallowed for credit courses that have ended, unless the student has permission.

7. Registration permissions are given in the form of edit overrides.

8. If student course registration is successful as the result of using an edit override, the system will increase the number enrolled with permission by one.

9. When a course add is successful, in addition to registering the student for the course, the system will record registered credits (either a fixed credit value or the variable credit value chosen by the student), credit hour type (semester or
quarter), the curriculum ID associated with the course, the course?s general education code if it has one, the student?s grading method (normally the default primary method on the course), the registration method (student web
or interactive screen), the ID of the course offering school and the date and time the student added the course.

10. When an add attempt fails, the date and time of the attempt will be logged, along with the registration method (student web or interactive screen), a message noting ?Add: Failed Edit?, the specific edit that failed, the student?s
tech id, year term, course id, campus code and rc_id.

NOTE: Date Type 0080 must be set up for each year term on the YrTr/Calendar using the Curriculum Management application or Maintenance screen (UT3056UG).

Edit Code 000004 - This is not a valid course drop date

Edit code 000004 is an edit that is always on and cannot be turned off. This edit is ISRS controlled and requires no additional setup by you. You can override this edit at the time of dropping a course.

If edit 000054 does not apply to the course, the current date must fall within the valid date range for Date Type 0081 on the YrTr/Calendar Maintenance screen (UT3056UG). If today's date does not fall within this range, the drop request fails and a message displays, "This is not a valid course drop date".

NOTE: Date Type 0081 must be setup for each year term on the YrTr/Calendar Maintenance screen (UT3056UG).

Edit Code 000005 - Invalid Grade Method for this course

Edit code 000005 is an edit that is always on and cannot be turned off. This edit is ISRS controlled and requires no additional setup by you. You can override this edit at the time of registration.

When registering for a course, the grading method (GM) selected by the student must be valid for that course. Grading methods are set at the curriculum level on the Grade Methods tab of the Course Outline and in uniface on screen CS1015UG and CS1115UG.

IMPORTANT: If you do select to override this edit, be aware that more problems may occur when grading time occurs, as grades and grading methods are again validated during this procedure.

Edit Code 000006 - Student on Hold

1. This edit is always on, regardless of school settings

2. Any student having a local hold affecting registration and covering the term for which the student is attempting to register, will be prevented from registering at the school where the hold exists without permission.

3. Partner students registering for partnered courses who have holds affecting registration, and covering the term of registration, at either the course offering school or their home school, will be prevented from registering without permission.

4. Permission is given in the form of an approved appeal covering the term of registration or an edit override for the specific hold.

5. Permission can be given only by the school that placed the hold

6. Any student having an unpaid balance due hold at any system college or university that affects registration and covers the term for which the student is attempting to register, will be prevented from registering at any system college or university.

7. If the college or university to which the student owes money approves an appeal that allows registration at their own school, that hold will be considered appealed at all system colleges and universities.

8. Overrides will be ignored in the case of hold code 0031. Either the hold must be end-dated or an appeal approved.

9. You can override this edit at the time of registration, or prior to registration using the Registration Student Override screen (RG1100UG). Appeals are entered on form PS0050UG, Person Hold Information.

NOTE: When overriding this edit, enter the hold code (0010, 0016, etc.) in the Parm field.


This edit stops registration for students who have an active hold on the Person Hold Information screen (PS0050UG) and where the hold does not have an appeal result of A, C or V.

Edit Code 000007 - Student is either graded or not enrolled in the course

Edit code 000007 is an edit that is always on, cannot be turned off, and cannot be overridden. This edit is ISRS controlled and requires no additional setup by you.

This edit ensures a student is actively enrolled in the course s/he is requesting to drop. Actively enrolled means the student has registered for the course, the student has not dropped the course, and the student does not already have a grade for the course (sometimes a grade indicates administrative withdrawal due to lack of attendance).

Edit Code 000008 - Database record locked

Edit code 000008 is used to indicate another user or process is currently updating either the course or student record. You cannot override this edit. This edit is ISRS controlled and requires no additional setup by you.

Edit Code 000009 - Requested course not found

Edit code 000009 is an edit that is always on, cannot be turned off, and cannot be overridden. This edit is ISRS controlled and requires no additional setup by you.

'Requested course not found' appears when the student is attempting to add, drop or waitlist a course that no longer exists in term course (CT_COU or CT_COU_PARTNER).

Edit Code 000010 - Requested course does not have offered status

1. This edit is always on, regardless of school settings and cannot be turned off or overridden.

2. Students may register for term courses that have a status of offered

3. Students may not register for term courses that are pending, suspended or canceled

Edit Code 000011 - Invalid credit for this course

1. This edit is always on, regardless of school settings and cannot be turned off. This edit can be overridden.

2. If the course in which the student is attempting to enroll is marked as being offered for variable credit, the student will be presented with a list of valid credit values from which to select during the registration process

3. If an edit 000011 override has been entered for the registering student, the student should be additionally limited to the credit value supplied in the override.

4. Should it become possible for a student to request an invalid credit value, the displayed error message should contain the valid credit options from which the student may select.

 

NOTE: When overriding this edit, enter the credits to be used in registraion in the Parm field on RG1100UG.


Edit Code 000012 - Course requires special permission

1. This edit is always on, regardless of school settings and cannot be turned off. This edit can be overridden.

2. The control is always on at every school

3. If a term course is set to require permission prior to registration, the rule will always be enforced

4. Permission is given in the form of an edit override

5. If a student does not have permission and the course requires permission, registration in that course will be disallowed

 

NOTE: When overriding this edit, use form RG1100UG, Registration Student Override.



Edit Code 000013 - Requested course is full

Edit code 000013 is an edit that is always on and cannot be turned off. This edit is ISRS controlled and requires no additional setup by you. You can override this edit.

This edit code stops registration to courses where the number enrolled is equal to or greater than the entered maximum class size. With a partnered course, seats allocated to the partner school are taken into account.

NOTE: While you can override this edit, you may need to be sure the room in which the course is scheduled to be held can hold more students than that of the max number set on the term course record.

Edit Code 000014 - Student already registered in this course or not repeatable

Edit code 000014 is an edit that is always on, cannot be turned off, and cannot be overridden. This edit is ISRS controlled and requires no additional setup by you.

Students cannot register for a course more than one time per term, unless the Multiple Reg Same Section flag is set to Yes. This edit also enforces course repeatability limits. This edit sums the student's past number of registered credits with this curriculum id (or related previous curriculum ids) along with the credits for the course s/he is trying to add now. The summing process excludes any courses graded AU (audit). If the summed total exceeds the limit specified in 'Max Repeat CrHr' on the Restrictions tab of web curriculum Registration Details or on CS1001UG in uniface, the student's registration for this course will be blocked, unless an override exists.

Edit Code 000015 - Tuition residency type not assigned

Edit code 000015 is an edit that you can either turn on, or leave off. You can override this edit, once you turn it on. This edit has a Fatal severity, meaning you not only receive a message, but also that the registration is not successful. No additional setup is required for this edit code.

By turning on this edit, you stop students who do not have a residency status from registering. Residency status codes are set for students on the Student Residency Status screen (ST2103UG). This edit can be problematic for new non-credit students attempting to register via web for courses beginning in June. Occasional data locking may also prevent student residency statuses from properly loading to ISRS when a new web account is established, which results in registration failure for a new web registrant if this edit is active. This edit uses data from the student's home school during a partnered course registration.

Edit Code 000016 - Missing at least one prerequisite course

1. This edit may be turned on or left off. This edit can be overridden.

2. Schools will identify which prerequisites they wish to enforce

3. A prerequisite is active if the first day of the registration term falls between the prerequisite begin date and end date and the prerequisite is set to be enforced

4. Active prerequisites can exist in and/or relationships. Active prerequisites in the same group are ?and? and active prerequisites in different groups are ?or?.

5. Partnered course prerequisites may be different for partnered school students than they are for course owner school students.

6. A different partner prerequisite is active if the first day of the registration term falls between the partner prerequisite begin date and end date, the prerequisite is set to be enforced, and the partner code matches the site code from which the student registration is coming.

7. Student course work meeting prerequisite requirements may exist among course owner school course work, course owner school transfer course information and among partner institution course work if the course is formally partnered.

8. Student course work meeting prerequisite requirements may also exist at any system college or university as articulated in DARS (this is the new part)

9. Time limits for the prerequisite course as set by the school at which the student is attempting to register will apply equally to equivalent completed
prerequisite courses found at another system college or university.

10. Each school may identify for each course the grade it considers as satisfactory completion for that course to be used as a pre-requisite, if it is higher than D.

11. D is considered the default passing grade for a course to be used as a prerequisite

12. The grade that the school at which the student is attempting to register considers satisfactory for that course to be used as a prerequisite will apply to equivalent prerequisite courses found at another system college or university.

13. Each school may identify time limits for each course on how long it is valid to use it as a prerequisite after the student satisfactorily completes it. Counting begins at the end of the term in which the student completes the course.

14. The default length of time for which a satisfactorily completed course may be used as a prerequisite is forever.

15. Ungraded courses in incomplete terms satisfy prerequisites. The incomplete term must be less than or equal to the current term, and less than the term of registration.

Note: in the future would like to modify this to allow the incomplete term to be equal to the term of registration as long as the prerequisite course end date is before the begin date of the course for which the student is trying to register.

16. Prerequisites are satisfactory if they are not dropped and are not graded F, FN,FW, FQ, I, U, V, W, N, NA, NC, NN, NP, IP or AU. Some of these grades are
also new.

17. Grades for transfer course work follow local grade control settings. Any transfer grade not found in local grade control tables will be considered
unsatisfactory.

18. Time limits for equivalent local courses will apply equally to transferred courses

19. Students who have not successfully completed course prerequisites are not allowed to register without permission.

NOTE: Only pre-requisites that are active on the date of registration will be enforced.  

Students must have satisfactorily completed the courses listed as pre-requisites to successfully enroll. Satisfactory means either a course still in progress or not graded F, I, U, W, N, NC, IP or AU. The course may have been taken either locally or have been recorded as transfer credit. Satisfactorily completed courses must still be within the valid number of years indicated for the course to count as a pre-requisite. Time limits are optional, but where they exist counting begins at the end of the term the student completed the pre-requisite course. Satisfactorily completed courses must also meet any entered minimum grade requirement for the course to count as a pre-requisite. Minimum grades are optional. Transfer courses meeting pre-requisite requirements obey the same rules as local courses in relation to grades and time limits. Any grade not recognized (not recorded in the local grade control table) will be assumed unsatisfactory.

NOTE: The default satisfactory grade/grade point is a grade of D, or 1.0. This can be modified on a course by course basis by entering the minimum grade point requirement on the Curriculum Maintenance screen (CS1001UG). Other grades considered to be satisfactory completion are HA-Honors A, HB-Honors B, CR-Credit by Examination, P-Pass and S-Satisfactory.

Edit Code 000017 - Missing at least one co-requisite

Edit code 000017 is an edit you can either turn on, or leave off. You can override this edit, once you turn it on. This edit has a Warning severity, meaning you receive a warning message, but the registration is successful. Additional setup of entering co-requisites for courses is required.

This restriction requires students to enroll in one or more other courses at the same time as this one. This edit functions as a warning on uniface screen RG0001UG, however, the edit is fatal during web registration and is enforced in the course shopping cart. Both halves of a pair must be in the course cart before the student is allowed to move forward. Course co-requisites are entered in uniface on the Co-Requisite Maintenance screen (CS1113UG).

Edit Code 000018 - Violation of gender restriction

Edit code 000018 is an edit you can turn on, or leave off. You can override this edit, once you turn it on. This edit has a Fatal severity, meaning you not only receive a message, the registration is not successful. Setup is required on the term course record if you have any gender restrictions on a course.

Turning this edit on ensures that students of the excluded gender are not allowed to enroll in courses specific to one gender. Gender restrictions are set in uniface on the Term Course Additional Fields Maintenance screen (CS1102UG) by entering M for Male only or F for Female only or on the Restrictions tab of web curriculum Registration Details. This edit uses data from the student's home school during a partnered course registration.

NOTE: This edit is 100% reliable ONLY when your institution enters student gender on the Demographic tab screen for every student.

Edit Code 000019 - Only defined majors may register for this course

1. This edit may be turned on or left off. This edit can be overridden.

2. Students not admitted to any of the allowable majors for a restricted course, or to equivalents of those at any system college or university, will not be allowed to register without permission

3. Admitted to a major means its result code is either accepted or accepted on appeal and it is active on the first day of the term for which the student is registering.

4. Since major ids are school specific, majors will be equated by the six digit CIP code in the school?s valid major table. Use the Major Maint tab on form ST7000UG, Student Validation/Control Table Maintenance.

5. If more than one major is listed as a requirement the relationship is ?or?

6. Some courses require any major. Currently that rule is identified by four asterisks in place of a major id

7. Partner student admission to a major required for a partnered course will continue to be checked at the partner school from which the student is registering because the requirement can be different for students from a partner site than for other students

Edit Code 000020 - Student classification not allowed in this course

Edit code 000020 is an edit code you can turn on, or leave off. You can override this edit, once you turn it on. This edit has a Fatal severity, meaning you not only receive a message, but also that the registration is not successful. Setup is required for this edit.

This edit requires entry of the classifications (ex. junior or senior) allowed into the course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details.

This edit checks to see if the registering student's classification matches any of the acceptable classifications entered as a restriction before allowing enrollment. This edit uses data from the student's home school during a partnered course registration.

NOTE: Use CS1117UG when the requirement of particular student classifications are effective for only one year term or for only certain sections of a course. Use CS1017UG when the student classification requirement is long term (as curriculum information moves to term course when rolling course information).

Edit Code 000021 - Admission status required for this course

1. This edit may be turned on or left off. This edit can be overridden.

2. Students will be prevented from registering for an admission-restricted undergraduate course unless they are admitted to any system college or university, or have permission from the course offering school to bypass the requirement.

3. Students will be prevented from registering for an admission-restricted graduate course unless they have a school-defined acceptable admission status at the course offering school.

4. In relation to undergraduate courses, admitted is now centrally defined as having an active admission status of undergraduate regular, undergraduate transfer, undergraduate with previous degree, graduate certificate or licensure, graduate regular, post-masters regular, or specialist at any system college or university.

 

NOTE: Students with an undergrad active admission status of 11, 12, 14, 50, 51, 71, or 91 at ANY system college or university will be considered admitted. Undergraduate courses have a course level of D, D1, D2, L, L1, L2, U, U3, or U4.



5. When a student is adding or dropping classes for a term beginning in the past, the system will use the admission statuses active for that student as of the current date [current date is between status begin and end dates and the application result is
either accepted or conditionally accepted].

6. When a student is adding or dropping classes for a term beginning in the future, the system will use the admission statuses active for that student on the first day of the term for which they are registering [begin date of registration year term is less than or equal to the status end date, the begin year term of the status is less than or equal to the registration year term and the application result is either accepted or conditionally accepted].

7. If a course is undergraduate and any status in the resulting group for that student indicates formal admission, registration is allowed.

8. Students with a ?pending special? application result at the course offering school, whose application status is not canceled, will be allowed to enroll without an admission status

Edit Code 000022 -Time conflict in student's schedule

Edit code 000022 is an edit you can turn on, or leave off. You can override this edit, once you turn it on. This edit may have a Warning Severity, meaning the student may register without needing an override or a Fatal Severity meaning the student will not have a successful registration attempt and will require an override.  Additional setup is not required.

This edit checks to see if the meeting times for the course being added overlap by more than one minute with meeting times for courses already in the student's schedule for that term, at any MnSCU school.

Edit Code 000023 - Admission Status required for registration

Edit code 000023 is an edit you can turn on, or leave off. You can override this edit, once you turn it on. This edit has a Fatal severity, meaning you receive a warning message and the registration is stopped. Additional setup is required.

This edit requires entry of the admission statuses allowed to register on the Registration Edits Parameters screen (RG2002UG). This edit checks to see if the registering student's admission status matches any of the acceptable statuses entered before allowing the student to register for any course. This edit uses data from the student's home school during a partnered course registration.

Edit Code 000024 - Student program required for this course

Edit code 000024 is an edit you can turn on, or leave off. You can override this edit. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped. Additional setup is required.

This edit requires entry of the programs (ex. honors) allowed into the course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details.

NOTE: By entering the information on the curriculum record, you DO NOT update any existing term course records. The information entered on the curriculum side DOES move to term course for any new records you create.


This edit checks to see if the registering student is a member of any program entered as a restriction before allowing the student to enroll in the course. This edit uses data from the student's home school during a partnered course registration.

Edit Code 000025 - Minimum GPA required for this course

Edit code 000025 is an edit you can turn on, or leave off. You can override this edit. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped. Additional setup is required.

This edit requires entry of the minimum grade point average (GPA) requirement for this course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details.

NOTE: By entering the information on the curriculum record, you DO NOT update any existing term course records. The information entered on the curriculum side DOES move to term course for any new records you create.

This edit checks to see if the student's undergraduate GPA in term management (ST1115UG) meets or exceeds the minimum GPA required for the course being added. This edit uses data from the student's home school during a partnered course registration.

Edit Code 000026 - Exceeds maximum credits allowed by classification

1. This edit may be turned on or left off. This edit can be overridden.

2. Each school will determine the maximum number of undergraduate credits for which visiting students (local class = SP or blank) admitted to another system college or university will be allowed to enroll each term. This cannot be zero.

3. Each school will determine the maximum number of undergraduate credits for which visiting students (local class = SP or blank) not admitted to any system college or university will be allowed to enroll each term. This can be zero.

4. Each school will also determine the maximum number of credits by class for which locally admitted students will be allowed to enroll each term.

5. Students will be prevented from enrolling in more than the maximum number of credits allowed unless they have permission

6. Students with no local admission status or classification will be treated the same as SP class

7. Partner students enrolling in partnered courses will be limited just as any other admitted visitor is.

8. If there is no rule established for the registering student?s classification, the lowest credit value found among the established rules will be applied to the student.

9. If student registered credits plus the credits for which the student is attempting to register are greater than the maximum number of credits allowed in a term for the student's class, registration will be prevented unless the student has permission.

10. If no new credit limit is provided in the permission, a student with permission will be allowed to enroll in the system-allowed maximum number of credits (22 systemwide)

NOTE: When completing an override for this edit, you may want to enter the maximum credits allowed in the Parm field on the web Edit Overrides or RG1100UG. This is optional.


Turning this edit on stops registration for students who have exceeded the maximum credits allowed per term for the student's classification (freshman, sophomore, previous degree, etc.). Use the Registration Edits Parameters screen (RG2002UG) to setup the maximum number of credits students can register for per semester.

Edit Code 000027 - Course is eligible for waitlisting

Edit code 000027 is an edit you can turn on, leave off, and which cannot be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is performed. This edit needs to be activated on the Registration Edit Control screen (RG2010UG).

Once you turn this edit on, you will receive the message, "Course is eligible for waitlisting" when you attempt to register a student into a course that is full. The course must have a Y in the Waitlist field on the Term Course Maintenance screen (CS1101UG) or on the Restrictions tab of web curriculum Registration Details for this message to display.

Edit Code 000028 - Minimum earned credits required for this course

Edit code 000028 is an edit you can turn on, or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

This edit requires entry of the minimum earned credits required to enroll in this course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details

This edit checks to see if the sum of the student's undergraduate local credits and undergraduate transfer credits in term management (ST1115UG) meet the minimum earned credit requirement for the course being added. This edit uses data from the student's home school during a partnered course registration.

NOTE: By entering the information on the curriculum record, you DO NOT update any existing term course records. The information entered on the curriculum side DOES move to term course for any new records you create.

Edit Code 000029 - Student must take/pass required test for this course

1. This edit may be turned on or left off. This edit can be overridden.

2. Schools identify the test and test score requirements for courses that should be restricted.

3. Schools may also identify for how long a test score is valid. The valid time period will begin from the student?s testing date.

4. The number of years valid for test codes 0163, Reading, and 0164, Sentence Skills, are ignored if the student?s score meets or exceeds the requirement and the student was enrolled in non-dropped, non-W graded credit courses in the immediately preceding term, excluding summer.

5. Students whose scores do not meet or exceed the required minimum score in any of the required tests listed for a restricted course will not be allowed to register without permission.

6. Student assessment records for test codes < 5000 may exist at any MN state college or university

7. Student assessment records for test codes >= 5000 are school defined so must be checked only at the course owner site.

8. Student assessment records for partner students registering for partnered courses will be checked at the student?s home school.

9. If multiple valid matching records are found, the one with the highest score will be used

10. If the course owner has not entered time limits for the test

NOTE: By entering the information on the curriculum record, you DO NOT update any existing term course records. The information entered on the curriculum side DOES move to term course for any new records you create.


NOTE: If you choose not to enter the number of years a test score is valid, the registration engine assumes that the test score is valid indefinitely.

Edit Code 000030 - Cohort Code required for this course

Edit code 000030 is an edit you can turn on, or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

This edit requires minimum entry of the required cohort code or codes for this course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details.

This edit checks to see if the registering student belongs to at least one of the required cohorts before allowing the student to enroll in the course. This edit uses data from the student's home school during a partnered course registration.

Edit Code 000031 - Financial Aid student cannot drop last course

Edit code 000031 is an edit you can turn on, or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. No additional setup is required.

By turning on this edit you stop a student who has a Financial Aid award, from dropping his/her last registered course. This edit checks enrollment system-wide.

Edit Code 000032 - Student not allowed to drop this course

Edit code 000032 is an edit you can turn on, or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

This edit requires entry of either a 'division' or 'level' either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details.

This edit checks to see if a student is attempting to drop a course s/he is not allowed to drop. Students enrolled in a course connected to this edit are prevented from dropping it.

NOTE: By entering the information on the curriculum record, you DO NOT update any existing term course records. The information entered on the curriculum side DOES move to term course for any new records you create.

Edit Code 000033 - Student with this many credits required to declare major

Edit code 000033 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

This edit requires entry of both the maximum credits a student may earn before being required to declare a major, and the minimum local credits a student must have for the rule to apply, on the Registration Edit Maintenance screen (RG2002UG). This edit blocks registration for students who have no major and whose undergraduate local credits plus undergraduate transfer credits meet or exceed the entered limit, provided they have at least the minimum number of local credits specified. This edit uses data from the student's home school during a partnered course registration.

Edit Code 000034 - Immunization info required for registration

 

Edit code 000034 is an edit that is always on. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

By turning on this edit, registration is stopped for students who do not meet the immunization requirements. In order to pass the edit, the student needs to have one of the following immunization record scenarios:

  • 0005 (Not Required by Law)
  • 0001 AND 0002 (MMR and DPT)
  • 0001 AND 0004 (MMR and DPT Waived)
  • 0002 AND 0003 (DPT and MMR Waived)
  • 0003 AND 0004 (MMR Waived and DPT Waived)

Students are exempt if they are enrolling in just one credit course, if they are enrolling only in non-credit courses or only online courses or if the current date is within the first 45 days of their first term of enrollment. Immunization dates must be active within 10 years prior to the student's start date. This edit uses data from the student's home school during a partnered course registration. More information regarding Edit Code 000034 and the exemptions to the immunization requirement can be found in the Registration Edit Guide: Edit 34.

Edit Code 000035 - Student Suspended - not allowed to register

1. This edit may be turned on or left off. This edit can be overridden however it does require an entry of an override parameter.

2. Any student with an active suspension record of any type at the course-offering school will be prevented from registering without permission.

3. Active suspension record means the term of registration is between the begin term and end term of the suspension record.

4. Visiting students with an active suspension record at any other system college or university will be prevented from registering without permission.

5. The course-offering school must be able to permit the visiting student with an active suspension elsewhere to register.

6. Permission should allow registration only at the school giving the permission

7. Permission to enroll does not imply a willingness to admit

This edit prevents registration for students who have an active suspension record covering the term of registration on the 'Stdnt Maint' tab of ST2105UG or ST1100UG. This edit uses data from the student's home school during a partnered course registration.

 

NOTE: When overriding this edit, enter the suspension code in the Parm field.



Edit Code 000036 - Admissions process not complete or denied

Edit Code 000036 is no longer enforced.

Edit Code 000037 - Student must take/pass required test to register

Edit code 000037 is an edit you can turn on or leave off. This edit can be overridden, however it does require entry of an override parameter. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed.

This edit requires entry of the required test code or codes required for registration to be allowed, and optionally the minimum test score for any codes entered on the Registration Edit Maintenance screen (RG2002UG). This edit uses data from the student's home school during a partnered course registration. When completing an override, entry of the needed test code is required in the PARM field on the Registration Student Override screen (RG1100UG).

Edit Code 000038 - Course Waitlisted - Closed

Edit code 000038 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed.

This edit prevents registration for wait list eligible courses if the number of students on the waitlist plus the number of students enrolled meets or exceeds the maximum size of the course. This assists in making sure that others students do not successfully register for open seats in a course when there are students on a waiting list.

Edit Code 000039 - F and M visas must have permission to drop below full-time

Edit code 000039 is always on for fall and spring terms. In summer term, the school can control whether or not the edit is active on the Registration Edit Control screen (RG2010UG). This edit stops international students with a current status of F1 or M1 who are already enrolled at a full-time level from dropping below full-time. This edit can be overridden, however a valid less than full-time authorization reason must also be entered on PS3009UG, explaining why the student is being given permission to drop below full-time. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. This edit searches both the home and host data for international student status and enrollment information during a partnered course drop.

IMPORTANT: When an international student drops below full-time, the authorization reason and dates entered to process the override are submitted to ICE via SEVIS. It is extremely important that the student has actually received authorization to drop below full-time status, as this can affect their ability to stay in the United States.


Review the documentation dedicated to this specific edit for more information on working with this edit, including complete details on the setup and processing of this edit.

Edit Code 000040 - Exceeds maximum credits allowed by GPA

Edit code 000040 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

Entry of the GPA and maximum registered credits allowed for each are required on the Registration Edit Maintenance screen (RG2002UG). Example: If you enter 2.5 as the GPA criteria and 12.00 as the credits criteria, students with an undergraduate GPA of 2.5 or lower are stopped from registering for more than 12 credits. During a partnered course registration, registered credits are summed from both the home and host sites.

Edit Code 000041 - Cohort/Program students cannot drop below minimum credits

Edit code 000041 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

Entry of either the cohort or the program being restricted and the minimum credits students in those groups must maintain is required on the Registration Edit Maintenance screen (RG2002UG). Example: If you were to enter cohort group ATHL (athletes) and a minimum credit amount of 12. Students belonging to the ATHL cohort would not be allowed to drop any course that would result in their being enrolled in fewer than 12 credits. During a partnered course drop, the student's home site cohort and program data are used, but credits are summed from both the home and host sites.

Edit Code 000042 - Course is part of a group that is full

Edit code 000042 is an edit that is always on and can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. No additional setup is required.

This edit applies to cross-listed courses and checks the sum of all students enrolled in the cross-listed group against the group maximum size attached to the primary course in the group before allowing registration. Registration is prevented if the group max size has been reached.

Edit Code 000043 - Cohort code required for registration

Edit code 000043 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

By turning on this edit, only students belonging to one of the specified cohorts are allowed to register. Entry of the cohort codes allowed to register is required on the Registration Edit Maintenance screen (RG2002UG). This edit uses data from the student's home school during a partnered course registration.

Edit Code 000044 - Student's registration window not open

Edit code 000044 is an edit you can turn on or leave off. This edit can be overridden, however, entry of an override parameter is required. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed.

This edit checks to see if the current date and time fall within the student's assigned registration window as defined in the time matrix on the Registration Window Maintenance screen (RG2013UG). To complete an override for this edit, enter the begin-date-time and the end-date-time of the desired registration window on the Student Override Maintenance screen (RG1100UG). This edit must be activated for a specific YRTR (not 00000) on the Registration Edit Control screen (RG2010UG).

If a student falls into a windowing category other than 001 Default and windows have been established for that category, those windows will apply to the student assuming date type 0080 is active. Students enrolling in only hour based courses should be restricted only by date type 0080. For all other students, the appropriate window based on earned credits and SSN in the default group applies.

Edit Code 000045 - This is not a valid course waitlist date

Edit code 000045 is an edit that is always on and can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. .

This edit checks to see if the current date falls within the valid date range for date type 000082 on the Year Term/Calendar Maintenance screen (UT3056UG) before allowing students to be added to a course waiting list.

Edit Code 000046 - Warning: Lecture and Lab must be taken concurrently

Edit code 000046 is an edit that is always on. The severity of this edit is Warning in uniface but Fatal during web registration.

This edit displays a warning message where a course and its associated lab section(s) are linked together on the Term Course Lecture/Lab Maintenance screen (CS1157UG). The warning message displays when registering for either the lecture or a lab course, and the student has not yet registered for the corresponding lecture/lab course. This warning message also displays when a student, who had been given permission to register only for the lecture course one term, fails the lecture course and attempts to later register for the lab. This edit is enforced as Fatal in the course shopping cart. Both halves of a pair, the lecture and at least one lab, must be in the course cart before the student is allowed to move forward.

Edit Code 000047 - Course not eligible for waitlisting

Edit code 000047 is an edit that is always on and cannot be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped.

This edit stops students from adding themselves to a course waitlist if the course has not been designated as waitlist eligible or if edit code 000027 (Course is eligible for waitlisting) is not active.

Edit Code 000048 - Multiple active ST_ADM_STAT records for student

Edit code 000048 is an edit that is always on and cannot be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped.

This edit ensures that the registering student has only one active admission status record of each type. This edit uses data from the student's home school during a partnered course registration. Student admission status records are maintained on the Student Information screen (ST1100UG).

Edit Code 000049 - Admission status required for this instructional unit type

Edit code 000049 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed. Additional setup is required.

This edit restricts certain types of students to enrollment in specific kinds of courses. Entry of admission status, cohort code and the instructional unit types to which that group is limited are required on theRegistration Edit Maintenance screen (RG2002UG). When a registering student's admission status and cohort code match what is entered here for this edit, the course in which they are attempting to enroll must have the instructional unit type entered as allowable for that group or registration is blocked. During a partnered course registration, this edit uses cohort and admission status data from the student's home school.

Edit Code 000050 - This is not a valid date to change grade method

IMPORTANT: This edit applies to web registration only.


Edit code 000050 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but the registration is stopped until an override is processed.

This edit ensures the date of the grade method change attempt falls within the valid date range entered for date type 0083 on the Year Term/Calendar Maintenance screen (UT3056UG).

Edit Code 000051 - Only defined minors may register for this course

Edit code 000051 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit can be either Fatal or Warning. Additional setup is required.

This edit requires entry of the required minor code or codes for this course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details. You can enter **** for instances where a student with any minor declared can register for this course. During a partnered course registration, this edit uses data from the student's home school.

NOTE: By entering the information on the curriculum record, you DO NOT update any existing term course records. The information entered on the curriculum side DOES move to term course for any new records you create.

Edit Code 000052 - Student not allowed to drop any course

Edit code 000052 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but registration is stopped until an override is processed. Additional setup is required.

Entry of the Program Code(s) whose students are not allowed to drop any of their courses is required on the Registration Edit Maintenance screen (RG2002UG). If a registering student is an active member of any program restricted by this edit, s/he will not be allowed to drop any courses without permission.

Edit Code 000053 - Only specified majors or classifications may register

Edit code 000053 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit can be either Fatal or Warning. Additional setup is required.

This edit ensures that only students in the specified majors or student classifications (Freshman, Sophomore, etc) are allowed to register for a specific course, or courses. Entry of the course subject/number and the majors and/or classifications allowed to enroll in it are required on the Registration Edit Maintenance screen (RG2002UG). *** are allowed as wildcards in the course number parameter field. ACCT **** means all Accounting courses are restricted as noted. ACCT 3*** means all 300-level Accounting courses are restricted as noted. During a partnered course registration, this edit uses data from the student's home school.

Edit Code 000054 - Spcl session allow add/drop/withdraw days past course start

Edit code 000054 is an edit you can turn on or leave off. This edit can be overridden. The severity of this edit is Fatal. Additional edit code setup is required.

Edit Code 000054 is performed before edits 000003 and 000004, so it takes precedence over year term calendar date entries for date types 0080 (valid add dates) and 0081 (valid drop dates). Date types 0080 and 0081 will be used when Edit 54 is not activated on the Registration Edit Control screen (RG2010UG) or when a course is not in a session type that is controlled by Edit 54.

NOTE: When Edit 54 fails, the error message will indicate 'Not a valid add date'.


This edit allows for extra drop and add days for courses with a special session type. The edit controls the registration activity of EARLY starting courses and SHORT courses ending before the ?W? date in the year term calendar has occurred.

During registration, if edit 000054 is active, and the session type of the course the student is trying to add or drop is controlled by edit 000054, the registration engine looks for extra add/drop/withdrawal dates entered on the Registration Edit Maintenance screen (RG2002UG) for the course's session type. The number of extra days are added to the course meeting begin date, if the current date is on or before this date, the student can complete the selected registration activity for the course. Extra add days and drop days can be stored as negative numbers to stop activity before the course begins.

Edit 000054 counts business days (Monday through Friday, minus holidays recorded with date type 200), NOT calendar days.


NOTE: The use of this edit allows you to drop hour-based courses during the extra days, even if the course has ended. However, you cannot drop a credit-based course after the course has ended regardless of setting up this edit.

Edit Code 000055 - Students in this cohort allowed in evening courses only

Edit code 000055 is an edit you can turn on or leave off, and can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but registration is stopped until an override is processed.

This edit can be used to limit the courses for which students in an evening only cohort can register. The setup required is entry of the cohort code and the begin time of your institution's evening courses on the Registration Edit Maintenance screen (RG2002UG). Students in the selected cohort are then allowed to only register for courses that start at or after the specified time. During a partnered course registration, this edit uses cohort data from the student's home school.

NOTE: Be sure to enter the letter P (for PM) after entering the begin time to designate the correct time.

Edit Code 000056 - Contract/Non-credit students not allowed in credit courses

Edit code 000056 is an edit you can turn on or leave off, and can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but registration is stopped until an override is processed.

This edit can be used to limit the types of courses for which Contract/Non-credit Instruction students can register. Contract/Non-credit Instruction students are those with an active admission status of 92. When this edit is active, students with this admission status or with a blank admission status and a record on CE0001UG are not allowed to register for credit based courses.

Edit Code 000057 - This is not a valid date to change course credits

NOTE: This edit applies only to web registrations only.


Edit code 000057 is always on and can be overridden. The severity of this edit is Fatal, meaning that you not only receive a warning message, but registration is stopped until an override is processed.

This edit ensures the date of the course credit change attempt falls within the valid date range for date type 0084 on the Year Term/Calendar Maintenance screen (UT3056UG).

Edit Code 000058 - Students must take/pass test or satisfy course pre-reqs

Edit code 000058 is an edit you can turn on or leave off, and it can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but registration is stopped until an override is processed. The edit must be activated on the Registration Edit Control screen (RG2010UG).

This edit uses the logic of edit codes 000029 and 000016 in an 'or' combination to determine if the student meets the criteria for either test scores or pre-requisites. You determine which student types, by admission status, must meet the entered requirements. The edit first fires off edit 000029. If the student hasn't completed the required test with a satisfactory score within the valid time limit, then edit 000016 checks to see if the student satisfactorily completed the pre-requisite course(s) within the valid time limit. If not, the edit fails. During a partnered course registration, this edit will use student home school course data to check for pre-requisites.

This edit requires entry of the admission statuses to which the restriction applies, as will as the test code and minimum test scores that are acceptable for enrollment in this course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details. You may also enter an effective year term so students who first enrolled prior to that term are exempt from the requirement. Both edits 000058 and 000060 may be activated at the same time, as long as they are used separately on different courses.

Edit Code 000059 - Student must meet placement level or satisfy course pre-requisites

Edit code 000059 is an edit you can turn on or leave off, and it can be overridden. The edit must be activated on the Registration Edit Control screen (RG2010UG). If the student does not meet requirements, an error message displays and registration is stopped until an override is processed. Additional setup is required.

This edit requires entry of the admission statuses to which the restriction applies, as well as the placement group number and minimum/maximum placement level scores that are acceptable for enrollment in this course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details. You may also enter an effective year term so students who first enrolled prior to that term are exempt from the requirement. If you are using edit 000059, you should turn off edit 000016 since it is included in edit 000059. Both edits 000059 and 000062 may be activated at the same time, as long as they are used separately on different courses.

Edit 000059 first fires off edit 000016. If the student fails pre-requisite checking, the edit then checks the student's placement levels and scores for a match to the entered requirements. If there is no match, the edit looks for an edit override. If there is no override, the edit fails and registration for the course is blocked. During a partnered course registration, this edit will use student home school course data to check for pre-requisites. For more information on how to setup edit 59, please review the power points and trainings on the ITS Independent Study page http://www.its.mnscu.edu/isrs/indepstudy/index.html.

Edit Code 000060 - Missing either test result or pre-req on course needing both

Edit code 000060 is an edit you can turn on or leave off, and can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but registration is stopped until an override is processed. Turn this edit on by using the Registration Edit Control screen (RG2010UG).

Edit 000060 logic is very similar to edit 000058 (above), but edit 000060 does NOT enforce stand-alone pre-requisites. When no test code/test score restrictions are defined for a course, edit 000060 will pass. This edit is intended for use only on courses having both pre-requisite and test/test score requirements. Course pre-requisites are entered on the Related Courses tab of the web curriculum Course Outline or in uniface on screen CS1030UG.

This edit requires entry of the admission statuses to which the restriction applies, as will as the test code and minimum test scores that are acceptable for enrollment in this course either in uniface on the Course Registration Restriction Maintenance screen (CS1017UG) or the Term Course Registration Restrictions Maintenance screen (CS1117UG) or on the Registration Edits tab of web curriculum Registration Details. You may also enter an effective year term so students who first enrolled prior to that term are exempt from the requirement. When using this edit, make sure you have turned off edit code 000016.

NOTE: If you choose not to enter the number of years a test score or pre-requisite course is valid, the registration engine assumes that the test score or pre-requisite course is valid indefinitely.

Edit Code 000061 - Cannot register for multiple sections of this course

Registration Edit 61 prevents students from registering for multiple sections of the same course unless the Multiple Sections Same Term flag is set to Yes on the Restrictions tab of web curriculum Registration Details or in uniface on the Curriculum Maintenance screen (CS1001UG). Review the documentation on edit code 000061 for complete details on using and implementing this registration edit.

Edit 61 vs. Edit 14

Registration Edit 14 prevents students from registering multiple times for one section, unless the course allows for multiple registrations. Registration Edit 14 is always on and cannot be turned off.

Registration Edit 61 prevents students from registering multiple times for one course (all sections). Registration Edit 61 is controlled by your institution and can be turned on or off for all terms or on a term-by-term basis.

Edit Code 000062 - Student must satisfy placement/prereq requirements

Edit code 000062 is an edit you can turn on or leave off, and can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but registration is stopped until an override is processed. Turn this edit on by using the Registration Edit Control screen (RG2010UG).

Edit 000062 enforces course requirements like this (perquisite or placement level) AND (prerequisite or placement level). It also enforces a course requirement like this (prerequisite AND placement level). Edit 000062 does NOT enforce standalone pre-requisites. It also CANNOT enforce requirements like this (prerequisite and placement level) AND (prerequisite and placement level).

This edit requires entry of the admission statuses to which the restriction applies, the placement group number (from ST3504UG) and minimum/maximum placement level scores that are acceptable as well as the prerequisite group number (from the Related Courses tab of the web curriculum Course Outline screen or screen CS1030UG.) and an AND or OR operator. The operator entered here is what functions within the parentheses outline in the above paragraph. The AND between sets of parentheses is hard coded in the edit's logic. These parameters may be entered either in Curriculum or Term Course. You may also enter an effective year term so students who first enrolled prior to that term are exempt from the requirement. If you are using edit 000062 you should turn off edit 000016. Both edits 000059 and 000062 may be activated at the same time, as long as they are used separately on different courses. During a partnered course registration, this edit will use student home school course data to check for pre-requisites. For more information on how to setup edit 62, please review the power points and trainings on the ITS Independent Study page http://www.its.mnscu.edu/isrs/indepstudy/index.html.

Edit Code 000063 - Student must satisfy test score/prerequisite requirements

Edit code 000063 is a course related edit you can turn on or leave off, and can be overridden. The severity of this edit is Fatal, meaning you not only receive a warning message, but registration is stopped until an override is processed. Turn this edit on by using the Registration Edit Control screen (RG2010UG).

Edit 000063 enforces course requirements like this (perquisite or test score) AND (prerequisite or test score). It also enforces a course requirement like this (prerequisite AND test score). Edit 000063 does NOT enforce standalone pre-requisites. It also CANNOT enforce requirements like this (prerequisite and test score) AND (prerequisite and test score).

Edit Code 000064 - Limit All Students to 22 Credits Systemwide

1. This edit is always on, regardless of school settings.

2. No student?s total number of registered credits at all system colleges and universities combined may exceed 22 for any semester

3. Permission is allowed.

4. Courses connected to special credit types in the range CC01 through CC08 should be excluded from the sum because these are not actual enrolled courses but advanced placements for which the student is receiving credit.

Edit Code 000065 - Limit Enrollment of Visiting Students in High Demand Courses

1. This edit may be turned on or left off. This edit can be overridden.

2. Students admitted to the course-offering school are allowed to register in courses historically having enrollment requests that exceed available seats

3. Visiting students should be prevented from registering for courses historically having enrollment requests that exceed available seats unless they have permission.

4. Partner students enrolling in a partnered course that historically has enrollment requests that exceed available seats are exempt from the requirement and allowed to register.

NOTE: This edit must be activated on the Registration Edit Control screen (RG2010UG).



Edit Code 000066 - Visiting students must satisfy state univ MNTC requirements

1. This control is available only to state universities and is optional. This edit may be turned on or left off. This edit can be overridden.

2. Students admitted to the state university offering the course are allowed to register regardless of MN Transfer Curriculum history

3. Visting students who have not earned a minimum of 24 MN Transfer Curriculum credits with an MNTC grade point average of at least 2.0 and an MNTC completion rate of at least 67% will be prevented from registering without permission

4. Partner students enrolling in partnered courses are exempt from this requirement

Top Of Page